Best Questions to Ask a Wedding Planner

While planning a wedding seems like fun and all, but in reality, it could turn out to be stressful.

Fret not!

This is where a wedding planner can come to your rescue. From handling the decoration to helping you decide the gifts, and leading the way ahead, a wedding planner can help you in getting rid of extra responsibilities from your shoulder.

This comes without saying that it is extremely important to choose the right person for the job. So, how can you choose the right wedding planner? How can you judge if he is the right one? Well, you must know the questions to ask a wedding planner to get all the information.

Let’s check it out.

All the Questions You Need to Ask a Wedding Planner Before Signing the Contract

man signing contract | Questions to Ask a Wedding Planner

Handing over the reins of wedding planning is not at all simple. Thus, listed below are all the relevant questions to ask a wedding planner before you decide to hire them.

·      Will you be available on [insert your wedding date]?

This one of the most important questions to ask a wedding planner! The wedding planner obviously must be present on the day of the wedding. There might be some minor glitches or last minute changes and these will have to be addressed.

·      How long have you been planning weddings?

Find out more about the experience of your shortlisted wedding planner. If you are willing to have a wedding planner who is just starting out, then you can go ahead and hire them; but only do so if you trust them completely.  

·      How many weddings do you typically plan a year?

couple standing in field | Best Questions to Ask a Wedding Planner

It is important to know about your wedding planner's schedule is. If you know how many weddings they organize in a year, you will have an idea about how efficient your wedding planner is.

·      Have you ever worked with [insert your venue]?

Out of all the top questions to ask a wedding planner, this is one of the most forgotten. Wedding planners often work at more popular venues at least a few times, giving them more insight on the venue than someone who hasn't. 

·      What are your package options?

This also one of the most important questions to ask a wedding planner. Many wedding planners have some good offers and package deals. While not all options will seem convenient, some might be really helpful, so make sure that you ask for information about all the deals.

·      (If your event is outdoors) What would be your backup plan if there’s bad weather?

wedding reception outdoors

Even if the forecast for the day says it is going to be clear skies and sunshine, it is wise to not rule out the chance of rain or wind. Hence, your wedding planner should have a complete backup plan for making alternate arrangements.

·      Are there any vendors that we would have to book if we hire you?

Sometimes, if wedding planners have contracts with vendors like florists, decorators, stationery dealers, or even caterers, then you will have to make these bookings too. Thus, if you do not have any other vendors in mind, you can go along with this arrangement. Otherwise, you might choose to consider other wedding planners.

·      Would we get a discount with any of the vendors that you recommend?

This top question to ask a wedding planner is important! This question is extremely valid because if you decide to choose their vendors, then you might as well ask if there are any discounts and deals in place. Hiring a wedding planner and booking the recommended vendors makes no sense if the total cost is higher.

·      Do you send an invoice of all the vendor fees or do we have to pay each one of them individually?

wedding buffet | Questions to Ask a Wedding Planner

It is easier to deal with one receipt than to take care of separate invoices for all vendors. If your wedding planner is able to take that hassle off your hands, and simply present you with the receipt having the total amount, your task becomes significantly easier.

·      Are you willing to distribute checks to the vendors that will be on-site?

There will be a lot of vendors present on the day of the wedding and you will have to pay them on that day itself. Undoubtedly, it is easier if you write checks for each of them but someone will have to distribute them. Ask your wedding planner if he or she is willing to take that responsibility.

·      What kind of planning do you offer? 

There are many different types of planning options out there, making this question one of the top questions to ask a wedding planner. Wedding planners organize different kinds of services. Some wedding planners only deal with the logistical planning, which involves preparing a floor plan and getting the timings set for the events to take place. Others offer design services, where they decorate the venue and customize designs.

There are also other wedding planners who offer a combination of both these areas and provide a more comprehensive service.couple kissing with bridesmaids and groomsmen | Questions to Ask a Wedding Planner

·      What tasks are we ultimately responsible for after we hire you?

It would be ideal if you could simply tell your wedding planner about your preferences. But, some wedding planners only organize certain parts of a wedding. So, it is important that you ask about the things that you will have to take care of your own.

·      Will you be the only planner on-site on the day of the wedding?

This is a top question to ask a wedding planner if you're having a large wedding. A wedding planner might sometimes have a team of people working for them or at least have a partner. It is necessary for you to get to know the team and know who exactly will be present on the day of the wedding.

·      If you aren’t able to attend our wedding, who will be the backup planner?

This is a very important question. If your wedding planner is not able to stay during the wedding, then he or she should arrange for a backup planner who will be able to take care of everything.

·      Will you stay on-site after our wedding and make sure everything is cleaned up, put away, and gifts are delivered to the correct location?

wedding gifts | Best Questions to Ask a Wedding Planner

Even though many wedding planners offer very specific services, you will want to find someone who will plan and smooth out any wrinkles that might appear. Therefore, ask your wedding planner if they will be involved until the very end.

·      Will you be there during our wedding rehearsal?

The wedding rehearsal is as important as the wedding itself and having your planner attend it might be a good idea. It will help both parties to have a clear idea about how things will proceed on the day itself.

·      How much would the deposit be?

When you hire a wedding planner, you will have to make an initial deposit, before they start working. Ask how much the deposit is so that you are able to calculate your overall expenses beforehand.

·      How do you charge for your services? Hourly? Flat fee?

Different wedding planners have different types of fees. Get to know on what basis your wedding planner is charging you, and decide if it's convenient enough.

·      Do you have a complete list of what’s included in your fee?

It is much easier to do calculations and organize your expenses, once you have a list of all the services that your wedding planner is offering.

·      When is the final payment due?

hundred dollar bills | Questions to Ask a Wedding Planner

 Usually, the final payment is made after the wedding, but sometimes wedding planners require you to pay after they have finished with the organizing. Decide which is a better option and hire your wedding planner accordingly.

·      What is your refund and cancellation policy?

This is one of the top questions to ask a wedding planner. In case you decide to change planners or maybe postpone the wedding, you will need to know how much of your money will be refunded.

·      Do you have a list of references that we can contact?

Do not hesitate to ask this question because it will help you understand the quality of work that your wedding planner does.

·      Do you have a portfolio of weddings you’ve done?

wedding table in front of body of water | Questions to Ask a Wedding Planner

A portfolio will allow you to see how good your wedding planner is and if their way of planning is suitable.

·      Can we make changes to the contract throughout the wedding planning process?

Not all wedding planners have flexible contracts, but still, this is a relevant question and you will know how to proceed once you decide to sign the contract.

The Wrap Up

Talk to your wedding planner and get all the information you need before you take a decision. Hire the person only if you are completely satisfied with the answers to all these questions because your wedding is important and it needs to be planned with care.

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Leave a comment

Anastasia Anderson
February 27, 2020 08:47

Great tips! Based on our wedding venue and the staff available there, we did not go forward with a wedding planner. I have heard a lot of scary stories regarding poor service

Alisha Dan
February 25, 2020 11:05

I didn’t even consider preferred vendor discounts! Picking a planner has been almost as hard as picking a dang venue to me, but this should help!

January 18, 2020 11:32

This blog post is super helpful!

January 15, 2020 15:33

Great ideas! really helpful to know if there are any requirements to hiring other vendors as a package.

December 06, 2019 21:02

Thank you for the helpful tips!!

Stephanie Johnson
June 24, 2019 15:22

Super helpful tips! Thanks for putting this together.

June 24, 2019 15:23

This is super helpful even for those who don’t hire one!

June 21, 2019 14:42

these are great ideas!

June 12, 2019 10:49

Thank you SO much for all the insight!

Shanlie Kaululaau
June 12, 2019 10:49

So helpful!

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